01
Software licence
Confirm modules, the selected user pack, campuses, usage rights and any renewal conditions.
The institutional evaluation library
Understand ERP licensing and service scope.
Prepare for an ERP proposal by reviewing software licensing, hosting, training, support and customization costs separately.
EdicAI / Pricing & Licensing GuidePlatform concept
Illustrative overview. Evaluate the actual product, available capabilities, and your required scope with an expert.
The institutional context
Start with the work your institution needs to connect.
The configurator shows one- and two-year cloud estimates and a one-time on-premise estimate. Confirm licence rights, renewal terms and what is included in the institutional proposal.
Choose from the published modules and user packs. Review implementation, hosting and ongoing support separately so the proposal can specify inclusions and any additional charges.
02
Adoption services
Review implementation, configuration, migration, training, and rollout work, including institutional responsibilities.
03
Additional charges
Identify applicable hosting, support, maintenance, updates, integrations, or custom-development charges and billing terms.
From requirements to evaluation
Follow the work. Evaluate the connections.
Define configuration
Identify required modules, scope, and deployment.
Identify services
List migration, training, integration, and support needs.
Review the proposal
Check prices, rights, deliverables, exclusions, and terms.
Agree next steps
Involve commercial and technical stakeholders before procurement.
Put the guidance to work
Compare proposals on the same basis
Create separate rows for software rights, implementation, hosting, training, support, updates, and custom work. Record inclusions, additional charges, and open questions.
Use this as a planning framework; your institution’s requirements determine the final approach.
What to bring to the conversation
- Required modules and user scope
- Deployment and campuses
- Migration, integration, and training needs
- Commercial stakeholders and procurement process
Questions to consider
Questions about licensing and service scope
What should we evaluate in pricing & licensing guide?
Focus the walkthrough on software licence, adoption services, additional charges. Ask the team to demonstrate the available workflow and distinguish standard capabilities from configuration and custom work.
Can we choose cloud or on-premise deployment?
Both options are available for discussion. Infrastructure, access, hosting location, maintenance responsibilities, and data-handling requirements are assessed with your institution.
How do we agree on implementation and commercial scope?
Start with your workflows, data, integrations, and team readiness. Your proposal defines the software licence and any implementation, training, hosting, support, or custom work that applies.
Make EdicAI relevant to your institutionYour workflows.
Your workflows.
Your platform priorities.
Discuss the departments, modules, deployment options, and services your institution needs. Build a clear scope before making a commitment.
Talk to an expert. Confirm the scope together.